In-District Mileage claims will be recorded, submitted, and approved ONLINE - all without printing a piece of paper! As of July 2010, staff who are assigned to more than one building or staff that routinely travel between buildings as a part of their assignment are reimbursed for the mileage between the locations. In addition to recording the trips between teaching locations, staff whose duties take them to places other than teaching locations can record those trips by odometer readings. The mileage claim will be submitted to the staff person's supervisor online, the administrator will approve the claim online and Finance will process the claim for payment.
In-District mileage claims should be submitted for reimbursement quarterly and must be submitted prior to June 30th of each year.
Guidelines for In-District Mileage
The mileage between buildings, taking the shortest, most logical route, has been computed curb to curb (bus stop to bus stop) by the Edulog system. Google Maps is the official audit tool to check odometer readings (using the option of no interstate travel). The mileage charts have been prepared for the purpose of standardizing the mileage claimed between teaching locations and have been updated to add Jefferson High School, Ben Reifel Middle School, and other teaching locations.
MILEAGE BETWEEN LOCATIONS ON THE MILEAGE CHART IS TO BE REPORTED ON THE COMPUTERIZED CLAIM FORM.
Travel which is not between locations on mileage charts is to be measured by the automobile odometer. If your odometer does not have tenths of miles do not record tenths of miles. If there is a problem with your odometer, please call Joni DenHoed at (605) 367-7903 before recording any distances.
Claims submitted for reimbursement WILL NOT BE PAID unless the following requirements are met:
Claims can be denied if there are many errors on the form.
Mileage claims shall be submitted at the end of each quarter. If your claim does not total $15, it should be continued and submitted for payment at the end of the next quarter or the end of the school year, whichever is earlier. All claims must be submitted for payment BEFORE July 1.
PLEASE NOTE: If you choose to hold your mileage claim until the end of the year, payment of claims may be delayed until the beginning of the next school year.